Tips for effective communication with remote colleagues and clients
One of the biggest fears in regards to outsourcing is communication. How do I speak to a person that’s miles away, in a different country and time zone, in a useful yet amicable manner? Is that even possible?
Well, with technology, it’s easier than you think. Take a look at our 7 #BetterProsTips for undeniably effective remote communication (you probably never though of #6, but it has an insane success rate!)⬇️
Remote communication 101
1) When you begin working with a new remote professional, start the day with a 15-20 minute call, at least for the first two weeks. You can then set up calls every 2 or 3 days, but try to never let a week go by without at least one call. Use this space to give feedback!
2) You might want to ask the remote professional to end each day with an email update. At the same time, you don’t want your relationship to be solely email-based, so use Whatsapp or the instant messaging app you most prefer for a more immediate and fluid conversation.
3) Make sure everyone’s on the same page as to what the work hours will be. Sharing calendars to help keep your schedules in sync is exceptionally helpful.
4) In addition, be clear on which tools you’ll be using. If you’re going to video chat, should it be through Zoom or Skype? Do you use Asana or Monday.com? (If you’re still undecided about which of these management tools is the best for you, check out our post that breaks it all down!)
5)Don’t be afraid to pick up the phone! Video calls and chatting are the modern way of communicating, we know, but sometimes there’s nothing like a good old phone call. It’s immediate and leaves much less room for misunderstandings as people can hear your tone.
6)Set up a virtual water cooler. Remember those places where, back in the days of in person offices, people would congregate to just chat for a bit? Replicating that online is a good idea because it allows team members to loosen up, take a break and get more familiar with their coworkers.
You can set up a separate channel in your messaging tool or create a public discussion board where people can post random tidbits: the food they cook, vacation pictures and even jokes. Though you might think that this will encourage idle time, it’s actually the opposite, because it’ll help colleagues connect on a more personal level, and that will only benefit and strengthen their groups. You can definitely consider it a team building activity!
7)Make time to bond: host team building events, online.
Virtual trivia nights, virtual happy hour, a weekly virtual breakfast where everyone gets together for a few minutes, even virtual movie nights–with a little imagination and goodwill, nearly anything is possible.
All in all, our most important #BetterProsTip is to remember thatthere is no such thing as over communication! Communicate as often and as frequently as possible. Feedback is key and helps create better and more efficient work relationships.
Subscribe to our newsletter
Highly curated content, write-ups, case studies, Bps updates, and more.
The world of work has undergone a dramatic transformation in recent years, and one of the most significant changes has been the rise of remote work. As organizations across various industries embrace the benefits of remote work, even traditionally office-bound professions like architecture are adapting to this new reality.
What comes first, the egg or the chicken? The materials or the design? We’ve got the answer! With this new #BetterSession, we will rethink the architectural design process with Andrés Felipe Vargas.
In the rapidly evolving landscape of modern architecture, the concept of remote work is reshaping the traditional paradigms of employment. As architect firms seek to tap into a global talent pool, the search for the best remote architects has gained momentum.
The architectural industry is undergoing a radical transformation. The rise of technology, the growing demand for sustainable design, and changing client needs are all driving evolution. In this post, we will explore the future of architecture and the role of remote work in the industry, with a focus on BetterPros, the #1 architectural outsourcing agency.
In today’s fast-paced work environment, staying connected with your team while working remotely can be a challenging endeavor. However, at BetterPros, we understand the significance of fostering a sense of belonging and recognizing daily accomplishments. As we navigate this new era of work, we’ve embraced the remote revolution and found innovative ways to maintain our strong team spirit.
In today’s interconnected world, the architecture industry has witnessed a remarkable shift in how professionals collaborate and operate. Remote work has become a norm, providing architects with the opportunity to hire and manage talent from across the globe.