Executive Assistant (Florida, Full Time)

What you’ll do:

• Manage executive calendars, prioritizing commitments and optimizing time.
• Act as the point of contact between teams and departments across regions.
• Coordinate projects across various stages, maintaining clear oversight of timelines and progress.
• Review, archive, and maintain organized files for documents, contracts, and reports.
• Plan and organize international business travel, including flights, accommodations, and transportation.
• Conduct market research, track trends, and gather relevant industry information.
• Generate reports on expansion opportunities, competitor analysis, and market studies to support strategic planning.
• Record transactions, including invoices and payments, in QuickBooks.
• Monitor accounts payable and receivable, ensuring timely payments and accurate revenue tracking.
• Generate simple financial reports for executive review and prepare client invoices, tracking payment status within the system.

What you must have:

• Proven experience as an executive assistant or in a high-responsibility administrative role.
• Excellent verbal and written communication skills.
• Advanced knowledge of digital collaboration tools (Google Workspace, Asana).
• Strong proficiency in English, both spoken and written.

A great plus:

• U.S. visa and proficiency in additional languages are a plus.