Administrative assistance services that gives you your time back.
Production-ready remote executive and virtual assistants who manage your calendar, inbox, travel, and operations so you stop running them yourself. Same timezone, ready in 7 to 10 business days.
Trusted by US-based teams · 120+ firms
— WHY OUTSOURCE ADMINISTRATIVE ASSISTANCE
Three patterns we see over and over.
Your calendar and inbox are running your week
Every hour spent triaging email is an hour not spent leading. A dedicated assistant filters, schedules, and protects your focus.
Your team needs support but not a full-time hire
A US-based EA runs $70K+. Most growing companies need 20 hours, not 40. Nearshore gives the capability at the right size.
You tried a virtual assistant marketplace and it didn't work
Rotating assistants and missed context broke the workflow. We place one dedicated person who learns your business and stays.
— ADMINISTRATIVE ASSISTANCE SOLUTIONS
Our administrative assistance services
Our assistants integrate into your stack, learn your priorities, and operate with the discretion executive support requires.
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Calendar and meeting coordination
Calendar ownership, scheduling, conflict resolution, and meeting prep across Google Calendar, Outlook, and Calendly. Your assistant protects focus time and keeps your week running on schedule.
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Inbox and communication management
Email triage, drafting, follow-ups, and routing in Gmail or Outlook, plus Slack and Teams support. Your inbox stays clean and the important things rise to the top.
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Travel and logistics support
Flight booking, hotel arrangements, itinerary building, and ground logistics across business trips and client visits. Your assistant handles changes, confirmations, and expense documentation end to end.
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Research and data management
Market research, vendor research, contact research, and ongoing data hygiene inside HubSpot, Salesforce, Notion, or your CRM. Information stays organized and findable.
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Internal reporting and document prep
Meeting notes, weekly reports, briefing documents, and presentation prep in Google Workspace or Microsoft 365 so leadership has what they need before every meeting.
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Team and client coordination
Project coordination, vendor follow-up, RFP support, client onboarding, and internal communication that keeps cross-functional work moving without your direct involvement.
— ADMINISTRATIVE TOOLS AND PLATFORMS
Software we use
QuickBooks
Xero
Bill.com
ADP
Expensify
Google Sheets
Slack
Asana
— ADMINISTRATIVE TALENT PLACEMENT PROCESS
A better experience for growing companies.
We built this process specifically for architecture and engineering firms. No generic intake forms, no recruiter who doesn’t understand your industry.
Tell us what you need
We talk through your role scope, the tools you use, and the parts of your day you want off your plate.
We build your shortlist
You receive two to three vetted assistants screened for your software, work style, and the level of autonomy the role needs.
Interview and choose
Meet your candidates. Test their judgment with a sample scenario or walk them through your calendar and inbox setup.
Seamless team integration
Your assistant gets access to your tools on day one. Our CS team checks in regularly to confirm the engagement is working.
— NEARSHORE ADMINISTRATIVE ADVANTAGES
Why companies choose BetterPros administrative assistance.
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One dedicated person who learns your workflows, not a service center
Your assistant works only for you, learns your preferences, and stays consistent month after month.
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Vetted for judgment, not just task lists
We screen for discretion, anticipation, and the ability to act independently. The work executive support requires, not just the skills it lists.
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We handle contracts, payroll, and compliance
Zero legal exposure on your end. You manage the work, we handle everything else.
FAQs: know more about our administrative assistance services
What's the difference between an executive assistant and a virtual assistant?
Executive assistants typically support one leader or a small team with high-judgment work: calendar ownership, inbox triage, briefing prep, and decision support. Virtual assistants handle a broader range of administrative tasks across multiple people or projects. We place both, depending on the role you need. The interview process tells us which fits.
Can they handle confidential and sensitive information?
Yes. Discretion is a non-negotiable in our screening process. Our assistants sign NDAs as part of onboarding and follow your security protocols for sensitive communications, financial information, and confidential business matters. For firms with stricter compliance needs, we coordinate device and access setup during onboarding.
Can they support AEC firms and project teams?
Yes. Several of our assistants have worked with AEC firms on RFP and proposal coordination, project team scheduling, consultant and vendor follow-up, and document management across active projects. They understand how to support a principal or project manager who’s deep in client and project work.
How many hours per week can they commit?
Engagements range from part-time (20 hours per week) to full-time (40 hours per week). Most start at 30-40 hours. We help you scope the right structure during the initial call based on workload and role expectations.
Do they work in our timezone?
Yes. Our nearshore talent is based in Latin America and aligns to US business hours. You can expect same-day responses, real-time availability during your work day, and no overnight handoffs.
Can they manage my team's calendars too, not just mine?
Yes. Many of our assistants support a leader plus their direct reports or a small leadership team. We confirm scope during the initial call so the workload is realistic and the role is set up to succeed.
Can they handle light bookkeeping or expense reporting?
Yes, for support tasks. Our assistants handle expense reporting, receipt organization, vendor coordination, and invoice tracking. For full bookkeeping, accounting, or financial work, we recommend a dedicated bookkeeper or accountant from our admin and accounting talent pool.
Can I start with one assistant and add more later?
Yes. Most engagements start with one assistant supporting one leader and grow from there. No minimum team sizes, no long-term commitments.
What if the assistant isn't the right fit?
We replace them at no additional cost. Administrative fit is personal: communication style, work pace, judgment, and tools. If the match isn’t right after onboarding, we find someone who fits better.
— START HIRING VETTED ASSISTANTS
Ready to give yourself the support you've been needing?
Tell us about your role, your tools, and what you want off your plate. We’ll have a shortlist of vetted remote assistants in front of you within 7 to 10 business days.
- REPLACEMENT GUARANTEE
- NDA + IP ASSIGMENT
- EMPLOYER OF RECORD