Administration and accounting Services that runs your back office reliably.
Production-ready remote accountants, bookkeepers, analysts, and assistants who handle your financials, your paperwork, and your operations so your team can focus on the business. Same timezone, ready in 7 to 10 business days.
Trusted by US-based teams · 120+ firms
Streamline your back office with trusted professionals
Dedicated experts in accounting, bookkeeping, data analysis, and administrative support serving AEC firms, professional services, or growing startups across the US.
— Why outsource admin and accounting
Three patterns we see over and over.
Your leadership team is buried in admin
Every hour spent on admin is an hour not spent on clients, projects, or growth. A dedicated team takes the operational workload off your plate.
Financial visibility is always late
Reactive accounting means decisions made on outdated info. Our talent keeps books current, reconciliations on schedule, and reporting on time.
You need help but can't justify a full finance team
Growing companies get stuck here. Nearshore gives you qualified accounting and admin support at the right cost, with flexible terms.
— Admin and accounting solutions
Our administration and accounting services
From daily bookkeeping to financial reporting and operational support, our talent handles the operational backbone of your business.
Accounting
Month-end close, financial reporting, AP/AR, payroll, and US GAAP-aligned work. For AEC firms, that includes job costing, WIP, AIA billing, and project-based accounting.
Bookkeeping
Reconciliations, transaction categorization, vendor and customer record management, and clean books in QuickBooks, Xero, FreshBooks, or NetSuite.
Data analysis
Dashboards, KPI tracking, automated reporting, and ad hoc analysis in Power BI, Tableau, and SQL. For AEC firms, project margin and pipeline tracking.
Administrative assistance
Calendar, inbox, travel, research, and team coordination for founders and leadership. Executive assistants and VAs who learn your workflows and stay.
— How you can work with our admin and accounting talent
Some companies need a team member. Others need a defined-scope team.
Staff augmentation
Add one or more accountants, bookkeepers, or assistants to your existing team. They work under your controller or operations lead, follow your processes, and integrate full-time into your workflow.
Dedicated teams
Build a small remote back-office team that operates as a unit: an accountant and a bookkeeper, or an EA paired with an analyst. We assemble the mix and integrate them into your operation.
— Who this is built for
Built for companies that need reliable back-office work without the cost of a full US team.
AEC firms managing complex project billing
Architecture and engineering firms with job costing, AIA pay applications, retainage tracking, and consultant payments that general bookkeepers don’t understand.
Professional services firms scaling operations
Law firms, consulting agencies, and professional services that need admin and accounting support as they grow beyond what one office manager can handle.
Growing companies that need a reliable back office
Startups, ecommerce, and SMBs that have outgrown spreadsheet accounting but aren’t ready to build a full in-house finance team.
Founders and execs drowning in operational work
Leaders who shouldn’t be running calendars, expense reports, or vendor follow-ups. A dedicated assistant takes the operational load off your plate.
— Admin and accounting tools and platforms
Software we use
QuickBooks
Xero
Bill.com
ADP
Expensify
Google Sheets
Slack
Asana
— Admin and accounting talent placement process
A better experience for growing companies.
We learn how your business runs: your systems, what’s consuming your team’s time, and how the new role fits your workflow. For AEC firms, we already know AIA billing and job costing.
Understand your operations
We learn how your business runs: your systems, what's consuming your team's time, and how the new role fits your workflow. For AEC firms, we already know AIA billing and job costing.
Match and screen
You receive two to three vetted candidates screened for your software, industry, and role scope.
You interview, you choose
Meet candidates. Test their fit with a sample reconciliation, walk them through your ERP, or run your own assessment.
They’re part of your team
Your new team member gets access to your systems on day one. They report to you and work your hours. Our CS team checks in regularly.
— Nearshore admin and accounting talent advantages
Why companies choose BetterPros for admin and accounting.
| Compare | Freelance platforms | BetterPros |
|---|---|---|
| Accounting-specific vetting | Freelance platforms ✕ No | BetterPros ✓ QuickBooks, reconciliations, US GAAP screened |
| Dedicated to your business | Freelance platforms ✕ Shared across clients | BetterPros ✓ Full-time on your books only |
| AEC and project-based fluency | Freelance platforms ✕ Rarely available | BetterPros ✓ Job costing, WIP, AIA billing experience |
| Employer of Record | Freelance platforms ✕ No, you handle compliance | BetterPros ✓ Yes, zero legal exposure |
| Replacement guarantee | Freelance platforms ✕ No | BetterPros ✓ Yes, included |
| Ongoing support | Freelance platforms ✕ None after match | BetterPros ✓ Dedicated Customer Success team |
| Timezone alignment | Freelance platforms ✕ Varies, often offshore | BetterPros ✓ Same timezone as your team |
| Software stack matching | Freelance platforms ✕ Generic | BetterPros ✓ QuickBooks, NetSuite, Xero, Sage matched |
FAQs: know more about our administration and accounting services.
What accounting software does your talent work with?
Our talent works across QuickBooks Online, QuickBooks Desktop, Xero, NetSuite, Sage Intacct, Sage 50, FreshBooks, Microsoft Dynamics, and Wave. For AEC firms, talent also has experience with AIA billing formats (G702/G703), job costing modules, and project-based accounting workflows in Sage Intacct Construction, QuickBooks Contractor, or Foundation. We match talent to your specific stack during screening.
Can your talent handle AIA billing and project-based accounting?
Yes. Many of our accountants have direct experience working with architecture, engineering, and construction firms. They understand AIA pay applications, retainage tracking, job costing, consultant payments, WIP schedules, percentage-of-completion accounting, and the billing cycles specific to project-based businesses.
Do they understand US accounting standards?
Yes. Our accounting talent works day to day in US GAAP and has working knowledge of US accounting practices. Many have prior experience with US-based companies. For specialized compliance or tax filing, we recommend pairing our talent with your in-house CPA or controller. Our talent handles the operational work; your CPA handles the compliance signature.
Is my financial data safe?
Yes. Every engagement operates under NDAs and data protection agreements. Your financial records, client information, and business data stay your property. Our talent accesses your systems through your own secure environment with the permissions you define. For SOC 2 or similar requirements, we coordinate device and access setup during onboarding.
What administrative tasks can I delegate?
Calendar management, inbox triage, document preparation, travel coordination, vendor follow-up, research, expense reporting, meeting notes, and general office operations. Anything that keeps your leadership team running efficiently without requiring their direct attention.
How is this different from a virtual assistant on Upwork?
Three things: vetting depth, dedication, and support. On a freelance platform, you sort through profiles and hope for the best. With BetterPros, every candidate is screened for the specific skills your business needs, assigned to your company full-time, and backed by Employer of Record structure and a dedicated CS team. If something doesn’t work, we replace them.
Can your data analysts integrate marketing or operational data?
Yes. Many of our analysts work across financial, operational, and commercial data. They build dashboards in Power BI, Tableau, or Looker Studio that consolidate data from accounting, CRM, ERP, and marketing systems into a single source of truth.
What does it cost?
Rates vary by role and seniority. Admin and accounting talent through BetterPros is priced significantly below US onshore equivalents. We don’t publish fixed rates because every engagement is different. Talk to our team for a specific estimate.
Can I start with one person and add more later?
Yes. Most companies start with one accountant, bookkeeper, or admin to test the model, then add more as they see the impact. No minimum team sizes and no lock-in commitments.
What if they're not the right fit?
We replace them at no additional cost. If the first match doesn’t work, we find someone who does.
— Start hiring vetted admin and accounting talent
Ready to take admin and accounting off your plate?
Tell us what’s consuming your team’s time, and we’ll find the right talent to handle it. A shortlist of vetted candidates in 7 to 10 business days.
- REPLACEMENT GUARANTEE
- NDA + IP ASSIGMENT
- EMPLOYER OF RECORD