Administrative Project Specialist (Part Time, Florida)

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About this job:

Are you detail-oriented, organized, and great at keeping multiple workstreams running smoothly? We’re looking for an Administrative Project Specialist to support one of our clients in Florida. For this Part Time position you should be available to work during Eastern Standard Time (EST). Apply today!

BetterPros unlocks human potential by offering competitive compensation, flexibility, constant learning and growth, and the opportunity to work anywhere you want with one of our +130 active clients across the United States.

What you will do:

Draft professional, well-structured proposals using meeting notes, scope descriptions, and internal templates.
Prepare CA, hourly, or monthly invoices based on employee/contractor hours.
Process biweekly payroll and track PTO balances in QuickBooks.
Manage 30+ active projects in Asana, updating tasks and entering notes from weekly team meetings.
Maintain accuracy across multiple administrative and operational processes.
Support project workflow, ensuring deadlines and deliverables stay on track.

What you'll need to know:

Strong administrative or operations background.
Excellent writing, grammar, and editing skills, clarity and professionalism are essential.
Experience with invoicing and payroll (QuickBooks strongly preferred).
Familiarity with Asana or similar project/task management tools.
Ability to work independently, stay organized, and manage multiple priorities.

A great plus:

Experience working in construction, architecture, or engineering fields
Understanding of full project cycles including invoicing, budgets, change orders, and workflows.

We’ve got the opportunity, you’ve got the talent.
We want to hear from you!

How does it work?

Explore & Apply

Check out our open positions and apply to the one that fits you best.

First Interview

If you match our open position, we will schedule a 30-minute meeting

Client Interview

Time to showcase your skills.  (Don’t worry, we’ll be with you every step of the way!)

Kick-off Meeting

Congrats on your new job!  We’re so excited to start this journey with you.

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Administrative Project Specialist

Valued skills

Don’t see an open role suitable for you?

Don’t worry! We are constantly looking for outstanding talents and we’ll have you in mind for future offers.

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