Semi Senior Office Administrator (Part Time, Florida)

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About this job

Do you have strong organizational and communication skills? Are you proactive, accountable, and comfortable managing multiple priorities? We’re looking for a Semi Senior Office Administrator to collaborate remotely with our client, a construction consulting firm based in South Florida. You’ll work part-time during Eastern Standard Time (EST), Apply today!

BetterPros unlocks human potential by offering competitive compensation, flexibility, constant learning and growth, and the opportunity to work anywhere you want with one of our +130 active clients across the United States.

What you will do

Support Project Managers with administrative and coordination tasks related to ongoing construction projects.
Manage project documentation, including submittals, RFIs, consultant agreements, purchase orders, and change orders.
Maintain accurate and organized project files and ensure proper document control, distribution, and version tracking.
Use digital management platforms such as Procore, SharePoint, Unifier, or similar systems.
Assist with financial tracking by processing invoices, updating costs, and reviewing payment applications.
Coordinate with accounting staff to keep project budgets current and accurate.
Help organize schedules, compile progress reports, and prepare project summaries or follow-up updates.
Prepare meeting agendas, record minutes, and assist with logistics for site visits and coordination meetings.
Support procurement activities by issuing bid requests, collecting quotes, and maintaining vendor records.

What you'll need to know

Proven experience in administrative support, project coordination, or office management, preferably within the construction, architecture, or engineering industry.
A technical background in Architecture, Engineering, or Construction (AEC) is a strong plus.
An advanced English Level
Strong organizational skills with the ability to multitask, prioritize, and meet deadlines independently.
Proficiency with Microsoft Office and digital project management platforms (e.g., Procore, SharePoint, Unifier).
High attention to detail and a proactive, solution-oriented attitude

We’ve got the opportunity, you’ve got the talent.
We want to hear from you!

How does it work?

Explore & Apply

Check out our open positions and apply to the one that fits you best.

First Interview

If you match our open position, we will schedule a 30-minute meeting

Client Interview

Time to showcase your skills.  (Don’t worry, we’ll be with you every step of the way!)

Kick-off Meeting

Congrats on your new job!  We’re so excited to start this journey with you.

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Don’t see an open role suitable for you?

Don’t worry! We are constantly looking for outstanding talents and we’ll have you in mind for future offers.

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