Semi Senior Office Administrator (Part Time, Florida)

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About this job:

Do you have strong organizational and communication skills? Are you proactive, accountable, and comfortable managing multiple priorities? We’re looking for a Semi Senior Office Administrator to collaborate remotely with our client, a construction consulting firm based in South Florida. You’ll work part-time during Eastern Standard Time (EST), Apply today!

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What you will do:

Support Project Managers with administrative and coordination tasks related to ongoing construction projects.
Manage project documentation, including submittals, RFIs, consultant agreements, purchase orders, and change orders.
Maintain accurate and organized project files and ensure proper document control, distribution, and version tracking.
Use digital management platforms such as Procore, SharePoint, Unifier, or similar systems.
Assist with financial tracking by processing invoices, updating costs, and reviewing payment applications.
Coordinate with accounting staff to keep project budgets current and accurate.
Help organize schedules, compile progress reports, and prepare project summaries or follow-up updates.
Prepare meeting agendas, record minutes, and assist with logistics for site visits and coordination meetings.
Support procurement activities by issuing bid requests, collecting quotes, and maintaining vendor records.

What you'll need to know:

Support Project Managers with administrative and coordination tasks related to ongoing construction projects.
Manage project documentation, including submittals, RFIs, consultant agreements, purchase orders, and change orders.
Maintain accurate and organized project files and ensure proper document control, distribution, and version tracking.
Use digital management platforms such as Procore, SharePoint, Unifier, or similar systems.
Assist with financial tracking by processing invoices, updating costs, and reviewing payment applications.
Coordinate with accounting staff to keep project budgets current and accurate.
Help organize schedules, compile progress reports, and prepare project summaries or follow-up updates.
Prepare meeting agendas, record minutes, and assist with logistics for site visits and coordination meetings.
Support procurement activities by issuing bid requests, collecting quotes, and maintaining vendor records.

We’ve got the opportunity, you’ve got the talent.
We want to hear from you!

How does it work?

Explore & Apply

Check out our open positions and apply to the one that fits you best.

First Interview

If you match our open position, we will schedule a 30-minute meeting

Client Interview

Time to showcase your skills.  (Don’t worry, we’ll be with you every step of the way!)

Kick-off Meeting

Congrats on your new job!  We’re so excited to start this journey with you.

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Semi Senior Office Administrator (Part Time, Florida)

About this job:

What you will do:

What you'll need to know:

How does it work?

Explore & Apply

First Interview

Client Interview

Kick-off Meeting

Similar job positions:

Semi Senior Office Administrator

Semi Senior Accountant

Customer Care Specialist

Semi Senior Accountant

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