Project Coordinator (Full Time, Texas)

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About this job

Do you enjoy keeping construction projects organized, on schedule, and moving forward behind the scenes? Are you proactive, detail-oriented, and confident coordinating subcontractors, vendors, and project teams across multiple commercial projects at once? We’re looking for a Project Coordinator to support the Project Management team of a commercial general contractor based in Texas, specializing in healthcare tenant improvement buildouts for dental, medical, veterinary, and medspa facilities across the Dallas–Fort Worth, Austin/San Antonio, and Houston markets.

This is a full-time remote opportunity, ideal for someone highly organized, autonomous, and experienced managing construction administration tasks, from submittals and RFIs through procurement, invoicing, permitting, and project closeout.

BetterPros unlocks human potential by offering competitive compensation, flexibility, constant learning and growth, and the opportunity to work anywhere you want with one of our +130 active clients across the United States.

What you will do

Manage, prepare, distribute, and track submittals, RFIs, and project documentation, ensuring accurate records and timely responses.
Prepare, organize, and track subcontract agreements, purchase orders, and change orders.
Coordinate material procurement, communicate with suppliers, track deliveries, and follow up on outstanding purchases.
Enter and maintain accurate project costs and financial records in accounting software.
Prepare and submit invoices, monitor payment statuses, and follow up on outstanding payments.
Coordinate directly with subcontractors, vendors, architects, engineers, and internal Project Managers to ensure smooth project execution.
Pick up redlines and support the preparation of CD permit sets to be presented to local authorities.
Monitor permit applications and approvals, coordinating follow-ups with relevant stakeholders.
Organize and track closeout documentation, ensuring all required records and deliverables are collected and properly filed.
Maintain organized task lists, monitor deadlines, and proactively flag potential delays or pending items before they become blockers.
Provide regular updates on project status, procurement, documentation, invoicing, and pending action items.
Escalate technical, contractual, financial, or scheduling decisions to the responsible Project Manager when approval is required.

What you'll need to know

Solid experience in construction project coordination, construction administration, or assistant project management.
Experience working on healthcare projects, such as dental offices, medical facilities, veterinary clinics, or medspas.
Familiarity with U.S. commercial construction processes, documentation, and workflows.
Previous experience supporting U.S.-based general contractors.
Experience with commercial tenant improvement and interior buildout projects .
Proficiency in Bluebeam and AutoCAD and Microsoft Office, particularly Excel.
Experience with Procore, BIM, Microsoft Project, or Foundation accounting software is a plus.
Familiarity with subcontractor coordination, procurement, invoicing, permitting, and closeout processes.
Strong organizational skills, with the ability to manage multiple projects and competing deadlines simultaneously.
Advanced English communication skills, both written and verbal, with confidence communicating with U.S.-based clients, subcontractors, and vendors.
Availability to work during U.S. Central Time business hours.
Highly proactive approach to task follow-up, with the autonomy to manage assigned responsibilities without constant supervision.
Sharp attention to detail.
A collaborative mindset oriented toward supporting the Project Management team and cross-team coordination.

We’ve got the opportunity, you’ve got the talent.
We want to hear from you!

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How does it work?

Explore & Apply

Check out our open positions and apply to the one that fits you best.

First Interview

If you match our open position, we will schedule a 30-minute meeting

Client Interview

Time to showcase your skills.  (Don’t worry, we’ll be with you every step of the way!)

Kick-off Meeting

Congrats on your new job!  We’re so excited to start this journey with you.

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