Construction administration services that keep your logs current.
Dedicated remote CA specialists who manage RFIs, submittals, and site documentation in your project environment, follow your standards, and keep logs current. Same timezone. No ramp-up friction.
Trusted by US-based teams · 120+ firms
Hire top-tier construction administration specialists
Vetted specialists covering point cloud registration, discipline modeling, and model validation across architectural, structural, and MEP scans, for commercial, healthcare, and multi-family residential projects.
— Why outsource construction administration
Three patterns we see over and over.
Your RFI and submittal logs are falling behind
Open RFIs and stalled submittals pile up while your team is stretched across job sites. A dedicated CA specialist keeps both logs current and moving.
Construction administration is eating your production team's time
Reviewing submittals and drafting RFI responses eats hours your senior staff should spend on design decisions and client relationships.
You need capacity now, not in three months
A US-based drafter search takes 60 to 90 days. We deliver a shortlist of vetted construction administration specialists in 7 to 10 business days.
— Construction administration solutions
Our construction administration services
Our talent works as a direct extension of your in-house team. They follow your RFI numbering, submittal log format, and QA checklist, and work inside your project environment from day one.
01 / 06
RFI review and response support
Logging, drafting, and tracking RFIs from submission through resolution, keeping the log current across every open item and routing each response for your architect’s final review.
02 / 06
Submittal review and tracking
Logging and preliminary review of shop drawings, product data, and samples against spec, flagged and organized for your architect’s final approval.
03 / 06
Site visit and field report support
Remote review and organization of field observation reports, redlines, and site photos, keeping records current and accessible between visits.
04 / 06
Change order and ASI documentation
Drafting and tracking change order requests and architect’s supplemental instructions tied to field conditions or RFI resolutions.
05 / 06
Closeout and punchlist support
Punchlist tracking, closeout document assembly, and final log reconciliation ahead of substantial completion and owner handoff.
06 / 06
CA log and document control
Centralized tracking across RFIs, submittals, and change orders in Procore, Newforma, or Bluebeam Studio, so nothing ages unnoticed.
— ARCHITECTURE DELIVERABLES
What our architectural professionals deliver
Real project output from architecture talent placed through BetterPros, working inside client environments across commercial, residential, and institutional project types.
VILLA CONTENTA
Located in Malibu, United States, this high-end residential project represents a meticulous study in precision, structural materiality, and bold formal expression. Inspired by Italian modernism, the design seamlessly weaves together concentric and geometric motifs across both the spatial architecture and custom furniture elements.
- Location
- Duration
- Created with
- Malibu
- 5 years
- Revit
Miguel A.
Architect
CHERVIL
Located in Austin, United States, this residential renovation project transforms a previously compartmentalized floor plan into a connected, light-filled environment tailored for modern family living. The comprehensive scope encompasses both interior architecture and design, introducing an optimized open layout that seamlessly integrates the kitchen, dining, and family areas.
- Location
- Duration
- Created with
- Austin
- U/C
- Revit
Miguel A.
Architect
CAMPOS ELISEOS
This premier residential project involved the comprehensive architectural development and spatial planning for a multi-unit apartment tower located in Polanco, Mexico City. The scope of work encompassed the detailed interior layout and accommodation design for various apartment typologies, alongside the conceptual and execution design of the main building lobby.
- Location
- Duration
- Created with
- Mexico
- 1 year
- Revit, V-ray, AutoCAD
Javier G.
Architect
SPECIALITIES HOSPITAL
Located in Pachuca, Mexico, this healthcare infrastructure project features a six-story medical facility designed with a capacity for 144 beds and 7 state-of-the-art operating rooms, offering over 98 specialized medical services. The contemporary architectural design incorporates high-performance engineered glass facades and advanced specialized installations.
- Location
- Scale
- Services
- Mexico
- 3 years
- Revit, AutoCAD, Navisworks, MS project
Mauricio J.
Architect
— CA support across the construction timeline
Support across the construction administration timeline
Early construction and submittals
Submittal log setup, initial shop drawing and product data review, and RFI numbering protocols established as mobilization begins, before submittal volume peaks.
Active construction and RFIs
RFI drafting and log management, submittal review turnaround, and field report documentation through the highest-volume stretch of the construction schedule.
Closeout and punchlist
Punchlist tracking, closeout document assembly, and final RFI and submittal log reconciliation ahead of substantial completion and owner handoff.
— Construction administration tools and platforms
Software we use
— Architecture professionals
Meet our top architectural talent
Every architect, modeler, and drafter in our network has been vetted for technical proficiency, BIM workflow knowledge, English fluency, and the ability to integrate into your production process from day one.
— CA talent placement process
A better experience for AEC firms
We built this process specifically for architecture and engineering firms. No generic intake forms, no recruiter who doesn’t understand your industry.
Tell us what you need
We talk through your current project pipeline, the software and log formats you use, your open RFI and submittal volume, and the specific CA deliverables your new team member will own.
We build your shortlist
We match you with two to three vetted construction administration specialists screened for your project type, software version, and log standards. You receive profiles with experience summaries and sample RFI or submittal logs.
Interview and choose
Meet your candidates. Review their sample logs. Ask them to walk through how they'd triage a backlog of open RFIs or a tight closeout deadline. If none are the right fit, we keep searching.
Integration into your project environment
Your new specialist connects through Procore, BIM 360, or ACC, accesses your current RFI and submittal logs, and works within your existing environment. First day includes a walkthrough of your numbering system and QA checklist. Our CS team checks in regularly.
— Nearshore construction administration advantages
Why architecture firms choose BetterPros for construction administration
01 / 03
In your environment, not a copy of it
Direct access to your current RFI and submittal logs through Procore, BIM 360, or your existing system. No file transfers, no version confusion.
02 / 03
Vetted for sheet production, not just software proficiency
We test for RFI drafting accuracy, submittal tracking discipline, and deadline management. Not just what’s on a resume.
03 / 03
We handle contracts, payroll, and compliance
Zero legal exposure on your end. You manage the production work, we handle everything else.
FAQs: know more about construction administration services
What's included in construction administration support?
Our CA specialists support RFI drafting and tracking, submittal review and logging, field report and redline organization, and closeout and punchlist documentation. They work under the direction of your project architect, who retains final review and sign-off on all responses. Scope depends on your project; we confirm exactly what’s needed during onboarding.
What's the difference between this and BIM Project Management?
BIM Project Management owns coordination and model compliance across a project, including the model side of the CA phase. Construction Administration Services focuses on the paper trail: RFI and submittal drafting, logging, and closeout documentation. Some firms use a BIM manager for model coordination and a CA specialist for the administrative workload; we help you figure out which fits during your intake call.
Do your specialists visit the job site?
No. Our CA specialists work remotely and support the administrative and documentation side of construction administration: RFI drafting, submittal tracking, and report organization. Site visits and field observations remain with your licensed architect or project team; your specialist keeps everything organized between visits.
Do they draft RFI responses, or just track them?
Both. Your specialist logs incoming RFIs, drafts a first-pass response based on the contract documents and your prior answers, and routes it to your architect for review and final sign-off. This keeps the log moving without shifting professional responsibility off your team.
What project types have your CA specialists worked on?
Commercial, multi-family residential, single-family residential, institutional, hospitality, and mixed-use projects, from a single trade’s worth of RFIs to a full multi-discipline submittal log. During our initial call, we ask about your project type and match you with specialists who have relevant experience.
How long does it take a specialist to get up to speed on an active project?
Most specialists are contributing within the first week: logging open items, learning your numbering system, and getting current on outstanding RFIs and submittals. A complex, multi-discipline project can take a bit longer; we’ll give you a realistic timeline during your initial call.
What if the specialist isn't the right fit?
We replace them at no additional cost. If the technical fit, communication style, or working dynamic isn’t right, we find someone who fits better.
— Start hiring vetted CA specialists
Ready to get your logs under control?
Tell us about your current project pipeline and where your RFI and submittal logs currently stand. We’ll have a shortlist of vetted construction administration specialists in front of you within 7 to 10 business days. No pitch, no pressure.
- REPLACEMENT GUARANTEE
- NDA + IP ASSIGMENT
- EMPLOYER OF RECORD