Project Administrator (Part Time, Florida)

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About this job

Are you just as comfortable reviewing blueprints as you are managing a packed executive calendar? Do you thrive in a role where no two days look the same? We’re looking for a Project Administrator to collaborate remotely with one of our clients, a U.S.-based construction firm specializing in residential (single-family) projects. In this hybrid role, you’ll be the owner’s right-hand partner—driving field projects forward while keeping the executive side of the business organized and running seamlessly. This is a part-time role with working hours aligned to the Eastern Standard Time (EST) zone. Sound like a fit? Apply now!

BetterPros unlocks human potential by offering competitive compensation, flexibility, constant learning and growth, and the opportunity to work anywhere you want with one of our +130 active clients across the United States.

What you will do

Coordinate closely with field personnel and superintendents to keep projects on track and on schedule.
Read blueprints and construction plans, catch intricate project details, and ensure execution matches specifications.
Research suppliers, source pricing options, create precise material lists, and manage procurement.
Draft and issue purchase orders (POs) and manage ongoing subcontractor coordination.
Proactively troubleshoot project bottlenecks to keep construction moving forward smoothly.
Own the executive calendar, coordinating and scheduling time-sensitive meetings with potential clients, subcontractors, and partners.
Act as a trusted sounding board for the owner—brainstorming ideas, talking through project strategies, and problem-solving business operations together.
Build out organizational systems to streamline project details and keep the executive side of the business in order.

What you'll need to know

Proven experience as a Construction Project Manager, Assistant Project Manager, or Project Coordinator.
Hands-on experience working on residential (single-family) projects.
Full proficiency in reading construction plans and blueprints, plus a strong understanding of field operations.
Proficiency in AutoCAD.
Exceptional organizational and time management skills, with the ability to pivot seamlessly from scheduling a last-minute client meeting to reviewing a material list.
Excellent verbal and written communication skills to interface with everyone from field superintendents to high-profile clients.
A proactive, self-starter mindset—someone who anticipates needs and brings solutions to the table.
An advanced level of English.

We’ve got the opportunity, you’ve got the talent.
We want to hear from you!

Apply Now

How does it work?

Explore & Apply

Check out our open positions and apply to the one that fits you best.

First Interview

If you match our open position, we will schedule a 30-minute meeting

Client Interview

Time to showcase your skills.  (Don’t worry, we’ll be with you every step of the way!)

Kick-off Meeting

Congrats on your new job!  We’re so excited to start this journey with you.

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Don’t see an open role suitable for you?

Don’t worry! We are constantly looking for outstanding talents and we’ll have you in mind for future offers.

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