Architectural project management services, staffed inside your firm.
We place vetted remote project managers and coordinators who hold your schedules, chase your consultants and keep your deliverable log current. Your principal keeps the authority and the client relationship.
Trusted by US-based teams · 120+ firms
Hire a remote project manager who works for your firm
Project managers and coordinators who run the coordination and documentation side of project delivery in Procore, Newforma or your own systems, for architecture firms across the US. We staff your team. We do not represent your owner.
— WHY OUTSOURCE ARCHITECTURAL PROJECT MANAGEMENT
Three patterns we see over and over.
Your PAs are managing instead of designing
Chasing a structural consultant for a missing detail is not architecture, but it takes the same hours. A dedicated coordinator absorbs that work so your licensed staff stays on the drawings.
The fee is gone before the phase is
Scope creeps quietly, hours get logged against the wrong phase, and nobody notices until DD is already over budget. Someone tracking scope against fee weekly catches it while there's still room to move.
Project management is the first thing to slip when you're busy
Schedules stop being updated, minutes stop being written, and the issue log falls behind exactly when the project needs it most. Dedicated coordination capacity keeps that discipline in place through the busy stretch.
— ARCHITECTURAL PROJECT MANAGEMENT SOLUTIONS
Our architectural project management services
Your project manager works inside your firm’s structure, reporting to your principal or project architect. They run the coordination and the tracking. Your team keeps every decision that carries professional judgment.
01 / 06
Project scheduling
Phase schedules built and maintained against your contract milestones, with consultant deadlines and internal deliverable dates tracked so slippage surfaces early enough to act on.
02 / 06
Consultant coordination
Structural, MEP, civil and specialty consultants coordinated on your behalf. Deliverables requested, chased and logged, with outstanding items escalated to your project architect before they become the reason a set misses its date.
03 / 06
Deliverable tracking
Drawing issue records, sheet status and package readiness tracked across every discipline, so you know what is complete, what is out for review and what is still open at any point in the phase.
04 / 06
Meeting minutes and action tracking
Design and coordination meetings documented, action items assigned with owners and dates, and open items carried forward until they close.
05 / 06
Scope and fee tracking
Hours tracked against phase and scope, additional service requests documented as they arise, and effort reported against fee so the conversation with your client happens on time rather than after the overrun.
06 / 06
Permit submissions
Submission packages assembled to jurisdictional requirements, comment responses tracked, and resubmittal deadlines managed through approval with the AHJ.
— LIABILITY AND CONTROL
Where the line sits, in writing
Your principal stays the professional of record
Your project manager coordinates and documents. They do not stamp, sign, approve a submittal or make a professional judgment call. Every decision that carries liability stays with your licensed staff, where your contract and your PLI carrier expect it.
Your client hears from your firm
Your project manager works behind your project architect, not in front of your owner. Client and contractor communication stays in your firm's voice unless you decide otherwise.
Everything lives in your systems
Your files, your logs, your model, your project management platform. Nothing is maintained in a parallel copy on our side, so your record of the project stays whole and stays yours.
— ARCHITECTURE DELIVERABLES
What our architectural professionals deliver
Real project output from architecture talent placed through BetterPros, working inside client environments across commercial, residential, and institutional project types.
VILLA CONTENTA
Located in Malibu, United States, this high-end residential project represents a meticulous study in precision, structural materiality, and bold formal expression. Inspired by Italian modernism, the design seamlessly weaves together concentric and geometric motifs across both the spatial architecture and custom furniture elements.
- Location
- Duration
- Created with
- Malibu
- 5 years
- Revit
Miguel A.
Architect
CHERVIL
Located in Austin, United States, this residential renovation project transforms a previously compartmentalized floor plan into a connected, light-filled environment tailored for modern family living. The comprehensive scope encompasses both interior architecture and design, introducing an optimized open layout that seamlessly integrates the kitchen, dining, and family areas.
- Location
- Duration
- Created with
- Austin
- U/C
- Revit
Miguel A.
Architect
CAMPOS ELISEOS
This premier residential project involved the comprehensive architectural development and spatial planning for a multi-unit apartment tower located in Polanco, Mexico City. The scope of work encompassed the detailed interior layout and accommodation design for various apartment typologies, alongside the conceptual and execution design of the main building lobby.
- Location
- Duration
- Created with
- Mexico
- 1 year
- Revit, V-ray, AutoCAD
Javier G.
Architect
SPECIALITIES HOSPITAL
Located in Pachuca, Mexico, this healthcare infrastructure project features a six-story medical facility designed with a capacity for 144 beds and 7 state-of-the-art operating rooms, offering over 98 specialized medical services. The contemporary architectural design incorporates high-performance engineered glass facades and advanced specialized installations.
- Location
- Scale
- Services
- Mexico
- 3 years
- Revit, AutoCAD, Navisworks, MS project
Mauricio J.
Architect
— PROJECT MANAGEMENT SUPPORT BY PHASE
Where your project manager picks up the work
SD and DD
Consultant onboarding, phase schedule setup, coordination meeting cadence and the deliverable log that every later phase depends on. Getting this structure in place early is what keeps CD from becoming a scramble.
CD and permit
Sheet status tracking across disciplines, consultant deliverable chasing, QA coordination ahead of issue, and permit package assembly with comment responses tracked through approval.
Bidding and CA handoff
Bid period question logs, addenda tracking and a clean handoff of open items into construction administration, so nothing gets rediscovered on site.
— Construction administration tools and platforms
Software we use
— Architecture professionals
Meet our top architectural talent
Every architect, modeler, and drafter in our network has been vetted for technical proficiency, BIM workflow knowledge, English fluency, and the ability to integrate into your production process from day one.
— PROJECT MANAGEMENT TALENT PLACEMENT PROCESS
A better experience for AEC firms
We built this process specifically for architecture and engineering firms. No generic intake forms, no recruiter who doesn’t understand your industry.
Tell us what you need
We discuss your active project load, how many consultants you coordinate, the project management platform your firm runs, and which parts of the PM role you want covered versus kept in house.
We build your shortlist
We match you with two to three vetted project managers screened for your project type, consultant complexity and documentation standards. You receive profiles with experience summaries and examples of the schedules and logs they've maintained.
Interview and choose
Meet your candidates. Ask how they'd handle a consultant who has missed two deadlines, or what they'd do when a client request looks like additional service. If none are the right fit, we keep searching.
Integration into your project workflow
Your project manager gets access to your project management platform, your active schedules and your open item logs. First day covers your reporting cadence, your escalation path and where the current projects stand. Our CS team checks in regularly.
— NEARSHORE PROJECT MANAGEMENT ADVANTAGES
Why architecture firms choose BetterPros for project management
01 / 03
In your meetings, not reading the recap
Coordination is a live activity. Your project manager is on the consultant call as it happens and updates the log the same day, rather than picking it up a shift later.
02 / 03
Vetted for coordination judgment, not software checklists
We test how candidates handle a slipping consultant, an ambiguous scope request and a set that isn’t going to make its date. Platform experience is the easy part to confirm.
03 / 03
We handle contracts, payroll, and compliance
Zero legal exposure on your end. You manage the production work, we handle everything else.
FAQs: know more about project management services
Do they sign, stamp or approve anything?
No. Your project manager coordinates, tracks and documents. Approvals, stamped drawings, submittal sign-offs and any decision requiring professional judgment stay with your licensed staff. We’re clear about that boundary during onboarding so nobody on either side is unsure where it sits.
Will they be in front of our client or our contractor?
Only if you want them to be. By default your project manager works behind your project architect and the client relationship stays with your firm. Some firms eventually put their coordinator on routine consultant calls or contractor coordination once trust is built, and that’s your call to make.
How is this different from your construction administration placements?
Project management covers the design phases: schedules, consultant coordination, deliverable tracking and permit submissions from SD through the bid period. Construction administration picks up once the job is building, handling RFIs, submittals, field reports and punchlist. Firms with heavy CA load often place both, but they are different seats.
How is this different from a BIM project manager?
A BIM project manager owns the model process: the BEP, modeling standards, clash coordination and model QA. An architectural project manager owns the project delivery process: the schedule, the consultants, the deliverables and the fee. On larger projects both roles exist. During the initial call we help you work out which one your project actually needs.
Who does the project manager report to?
Whoever you designate, usually your project architect or the principal running the job. They sit in your reporting structure and your meeting cadence. We don’t insert a manager between you and them.
Can they work in our project management platform?
They work in whatever your firm runs. Procore, Newforma, Autodesk Construction Cloud and Microsoft 365 based systems are common across our placements. During screening we confirm your exact platform and match accordingly.
Do they understand US project delivery and phase structure?
Our project managers have experience with US phase structure and firm documentation standards, and understand how consultant scopes, deliverable milestones and permit timelines fit together. Contract interpretation and anything requiring professional judgment stays with your licensed staff.
Can one person cover more than one project?
Often yes, depending on project size and consultant count. Some firms place one coordinator across three or four smaller projects; others need a dedicated person on a single large one. We size it with you during the initial call rather than selling you a headcount you don’t need.
What if we only need the coverage during a heavy phase?
Most firms start with one project manager on a defined set of projects and adjust as the pipeline moves. There are no minimum team sizes and no lock-in commitments.
Can I start with one and add more later?
Yes. Most firms start with one and expand once the workflow is proven. The second placement is faster because your standards, your platform setup and your reporting cadence are already documented.
What if the person isn't the right fit?
We replace them at no additional cost. Project management is a role where communication style matters as much as technical knowledge, so if the working dynamic isn’t right, we find someone who fits better.
— START HIRING VETTED PROJECT MANAGERS
Ready to get the coordination load off your licensed staff?
Tell us how many projects are active, how many consultants you’re coordinating and where things currently fall through. We’ll have a shortlist of vetted project managers in front of you within 7 to 10 business days. No pitch, no pressure.
- REPLACEMENT GUARANTEE
- NDA + IP ASSIGMENT
- EMPLOYER OF RECORD