Executive Assistant (Full Time, Texas)

About this job

Are you highly organized, self-motivated, and ready to own a complex project from start to finish? We are looking for an Executive Assistant to support our client full-time, working closely with several executives to drive a multi-state licensing initiative while keeping day-to-day operations running smoothly. For this Full-Time position you should be available during Central Standard Time (CST), Apply today!

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What you will do

  • Lead the research behind a multi-state reciprocal licensing process, identifying requirements, deadlines, and documentation for each state.
  • Prepare and file applications, then own the follow-up and tracking until every license is approved and current.
  • Build and maintain trackers in Excel to keep multiple parallel processes visible and under control.
  • Support ongoing business development activities with scheduling, documentation, and administrative follow-through.
  • Coordinate meetings and calendars across several executives, anticipating conflicts before they happen.
  • Handle light data entry and a variety of ongoing administrative tasks to ensure smooth daily operations.

What you'll need to know

  • Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.
  • An advanced English level, with excellent written and verbal communication skills.
  • Strong proficiency in Excel.
  • Exceptional organizational skills and the ability to manage multiple ongoing processes simultaneously.
  • A self-motivated approach and the ability to work independently with minimal supervision.
  • High attention to detail, especially when handling documentation and deadlines.

A great plus

  • Experience supporting more than one executive at a time.
  • Familiarity with licensing, compliance, or other application-driven administrative processes.
  • Experience assisting with business development or sales operations teams.
  • A proactive mindset and the ability to anticipate needs before being asked.

We’ve got the opportunity, you’ve got the talent.
We want to hear from you!

How does it work?

Explore & Apply

Check out our open positions and apply to the one that fits you best.

First Interview

If you match our open position, we will schedule a 30-minute meeting

Client Interview

Time to showcase your skills. 
(Don’t worry, we’ll be with you every step of the way!)

Kick-off Meeting

Congrats on your new job! 
We’re so excited to start this journey with you.

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Don’t see an open role suitable for you?

Don’t worry! We are constantly looking for outstanding talents and we’ll have you in mind for future offers.

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