Executive Assistant

Full-time, Texas

Position closed

Job Description

Are you highly organized, self-motivated, and ready to own a complex project from start to finish? We are looking for an Executive Assistant to support our client full-time, working closely with several executives to drive a multi-state licensing initiative while keeping day-to-day operations running smoothly. For this Full-Time position you should be available during Central Standard Time (CST), Apply today!

BetterPros unlocks human potential by offering competitive compensation, flexibility, constant learning and growth, and the opportunity to work anywhere you want with one of our +130 active clients across the United States.

Key Responsibilities

Lead the research behind a multi-state reciprocal licensing process, identifying requirements, deadlines, and documentation for each state.
Prepare and file applications, then own the follow-up and tracking until every license is approved and current.
Build and maintain trackers in Excel to keep multiple parallel processes visible and under control.
Support ongoing business development activities with scheduling, documentation, and administrative follow-through.
Coordinate meetings and calendars across several executives, anticipating conflicts before they happen.
Handle light data entry and a variety of ongoing administrative tasks to ensure smooth daily operations.

Requirements & Qualifications

Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.
An advanced English level, with excellent written and verbal communication skills.
Strong proficiency in Excel.
Exceptional organizational skills and the ability to manage multiple ongoing processes simultaneously.
A self-motivated approach and the ability to work independently with minimal supervision.
High attention to detail, especially when handling documentation and deadlines.

Nice to Have

Experience supporting more than one executive at a time.
Familiarity with licensing, compliance, or other application-driven administrative processes.
Experience assisting with business development or sales operations teams.
A proactive mindset and the ability to anticipate needs before being asked.

We’ve got the opportunity, you’ve got the talent.
We want to hear from you!

Job Overview

JOB TYPE

Full-time

LOCATION

Remote

START DATE

Immediate

Position closed

View all admin & accounting roles

Why work with BetterPros

100% remote
Collaborate with U.S. teams from home, wherever you live. No relocation, no visa.
Earn in USD
Compensation in U.S. dollars from U.S.-based clients.
A recruiter on your side
A dedicated local recruiter supports you from your first interview and once you start with the client.
Grow with ProsAcademy
Mentorships and workshops to keep leveling up your skills.

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