Semi Senior Executive Assistant (Full Time, New York)

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About this job

Are you detail-oriented, proactive, and ready to take the next step in your administrative career? We are looking for a Semi Senior Executive Assistant to support our client full-time, collaborating with specialists, project managers, and vendors to ensure efficient processes and accurate reporting. For this Full-Time position you should be available during Eastern Standard Time (EST), Apply today!

BetterPros unlocks human potential by offering competitive compensation, flexibility, constant learning and growth, and the opportunity to work anywhere you want with one of our +130 active clients across the United States.

What you will do

Work directly with the Systems Specialist on a variety of tasks, including reporting, creating new projects, managing COIs, credit card reconciliations, and expense reporting.
Assist project managers throughout different stages of a project, including ordering site supplies, verifying invoice requirements, handling project billing, and preparing closeout packages.
Guide subcontractors and vendors through the onboarding process for Procore Pay.
Manage the ERP system and identify, troubleshoot, and resolve any errors that may arise.
Provide ongoing administrative support to ensure smooth daily operations.

What you'll need to know

Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.
An advanced English level
Strong organizational skills and the ability to manage multiple tasks simultaneously.
Experience working with reporting, expenses, and administrative systems.
High attention to detail and problem-solving skills.
Excellent communication skills and a professional, collaborative attitud.

A great plus

Experience supporting project managers or operations teams.
Familiarity with ERP systems and construction or project management platforms.
A proactive mindset and ability to anticipate needs.

We’ve got the opportunity, you’ve got the talent.
We want to hear from you!

How does it work?

Explore & Apply

Check out our open positions and apply to the one that fits you best.

First Interview

If you match our open position, we will schedule a 30-minute meeting

Client Interview

Time to showcase your skills.  (Don’t worry, we’ll be with you every step of the way!)

Kick-off Meeting

Congrats on your new job!  We’re so excited to start this journey with you.

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Don’t see an open role suitable for you?

Don’t worry! We are constantly looking for outstanding talents and we’ll have you in mind for future offers.

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